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Usage Guidelines

Last updated: September 2025

Welcome to Moodflows

These guidelines help you get the most out of your voice journaling experience while maintaining a safe and respectful environment for all users.

Getting Started

First Steps

  1. Set Up Your Account: Create your account with accurate information
  2. Choose Storage Option: Select between local device storage or encrypted cloud storage
  3. Grant Permissions: Allow microphone access for voice recording
  4. Take the Tour: Complete the in-app tutorial to learn the features

Privacy Settings

  • Review and adjust your privacy settings
  • Choose your preferred data storage location
  • Set up data retention preferences
  • Configure sharing and backup options

Voice Journaling Best Practices

Recording Tips

  • Find a Quiet Space: Choose a quiet environment for clear recordings
  • Speak Naturally: Talk as you would in a normal conversation
  • Be Consistent: Try to journal at the same time each day
  • Keep It Personal: This is your private space for honest reflection

Content Guidelines

  • Be Authentic: Share your genuine thoughts and feelings
  • Stay Respectful: Even in private, maintain respectful language
  • Focus on Growth: Use journaling as a tool for self-improvement
  • Document Progress: Track your emotional journey over time

Mood Analysis Features

Understanding Your Data

  • Mood Patterns: Review your emotional trends and patterns
  • Insights: Pay attention to AI-generated insights about your mood
  • Trends: Look for long-term patterns in your emotional well-being
  • Triggers: Identify what influences your mood positively or negatively

Using Insights

  • Reflect on Patterns: Consider what your mood data reveals
  • Set Goals: Use insights to set emotional well-being goals
  • Track Progress: Monitor improvements in your emotional health
  • Seek Support: Consider professional help if patterns concern you

Data Management

Storage Options

  • Local Storage: Keep data on your device for maximum privacy
  • Cloud Storage: Use encrypted cloud storage for backup and sync
  • Hybrid Approach: Combine both options for flexibility

Data Control

  • Regular Backups: Ensure your data is safely backed up
  • Export Data: Download your data when needed
  • Delete Old Entries: Clean up old entries if desired
  • Account Deletion: Know how to delete your account if needed

Safety and Well-being

Mental Health

  • Self-Care: Use the app as part of a broader self-care routine
  • Professional Help: Seek professional support when needed
  • Crisis Situations: Contact emergency services for urgent mental health needs
  • Community Resources: Access mental health resources when appropriate

Privacy and Security

  • Secure Access: Use strong passwords and enable two-factor authentication
  • Device Security: Keep your device secure and updated
  • Data Sharing: Be cautious about sharing personal data
  • Regular Reviews: Periodically review your privacy settings

Troubleshooting

Common Issues

  • Recording Problems: Check microphone permissions and device settings
  • Sync Issues: Verify internet connection and storage settings
  • App Crashes: Update the app and restart your device
  • Data Loss: Check backup settings and contact support if needed

Getting Help

  • In-App Support: Use the help section within the app
  • Contact Support: Reach out to our support team
  • Community Forums: Connect with other users (if available)
  • Documentation: Check our help documentation

Feature-Specific Guidelines

Voice Recording

  • Quality: Speak clearly and at a normal volume
  • Length: Keep recordings to a reasonable length for best processing
  • Language: Use your preferred language for most accurate transcription
  • Background Noise: Minimize background noise for better results

Mood Tracking

  • Consistency: Rate your mood consistently using the same scale
  • Honesty: Be honest about your emotional state
  • Context: Add context when rating your mood
  • Regular Updates: Update your mood regularly for accurate tracking

Data Analysis

  • Review Regularly: Check your insights and patterns regularly
  • Understand Limitations: Remember that AI analysis is a tool, not a replacement for professional judgment
  • Personal Context: Consider your personal circumstances when interpreting data
  • Action Planning: Use insights to plan positive changes

Community Guidelines

Respectful Use

  • Personal Space: Remember this is your private journaling space
  • No Harassment: Do not use the app to harass or harm others
  • Appropriate Content: Keep content appropriate and constructive
  • Privacy Respect: Respect others' privacy and your own

Reporting Issues

  • Technical Problems: Report bugs and technical issues
  • Inappropriate Content: Report any inappropriate content
  • Security Concerns: Report security issues immediately
  • Feedback: Share constructive feedback to help improve the app

Updates and Changes

Staying Current

  • App Updates: Keep the app updated for best performance
  • Feature Changes: Stay informed about new features and changes
  • Guideline Updates: Review updated guidelines periodically
  • Best Practices: Adopt new best practices as they become available

Contact and Support

Getting Help

  • Support Email: [email protected]
  • Help Center: Visit our help center for detailed guides
  • Community: Join our user community for tips and support
  • Feedback: Share your feedback to help us improve

Emergency Resources

  • Crisis Hotline: 988 (US) or your local crisis hotline
  • Emergency Services: 911 (US) or your local emergency number
  • Mental Health Resources: Contact your healthcare provider
  • Support Groups: Find local or online support groups

Remember: Moodflows is a tool to support your emotional well-being journey. Use it responsibly and in conjunction with professional support when needed.